[Coral-List] exhibiting at March 3 USCRTF meeting

[Alissa Barron]

To: Coral Reef Community
Re: Exhibiting at the 13th Biannual U.S. Coral Reef Task
Force Meeting
Date of Opportunity: March 3, 2005
To be held at: U.S. Department of the Interior, 1849 C
Street, NW, Washington, DC


EXHIBIT SHIPPING AND SET UP

Exhibiting will take place on March 3 in conjunction with
the public meeting of the 13th biannual U.S. Coral Reef Task
Force, hosted by the U.S. Deparment of Interior. There is
room for approximately 20 exhibits on the sides of the U.S.
Department of the Interior’s main auditorium, the site of
the public meeting. These spaces will be offered on a
first-come, first-served basis.  We offer either space for
“pop-up/stand-alone” displays, or tables for literature.
Exhibits must be set up during the day of March 2, and may
be removed either after the Task Force meeting (i.e. after 5
pm) March 3, or on Friday March 4.  They must be removed by
late Friday afternoon.

Stand-Alone “Pop-up” Displays should be no more than 8 feet
in height and 8 feet in length without prior approval.  Ten
6 foot tables can be provided for literature displays.
Anyone who wants both a display and a table will be put on a
wait list for their 2nd priority until we see if there is
other demand for the space.  There are a limited number of
electrical outlets. No Internet (wired or wireless)
capabilities can be provided by the Department.

Exhibits may be shipped to the Department (see below) or
brought by the exhibitor to DOI and carried into the
auditorium, either through the loading dock or through the C
Street doors (C Street between 18th and 19th Streets) (there
are 8 steps with no ramp at this entrance), with prior
arrangement.

TO RESERVE SPACE, SCHEDULE DELIVERY OF EXHIBITS, OR FOR
QUESTIONS CALL:

  Marcus Ward. Special Assistant to
  Assistant Secretary Craig Manson
  (202) 208-4906

There are also some general regulations applicable to the
exhibits:

DOI Exhibit Regulations:
1. The Department of Interior is not responsible or liable
for any materials that it does not own.  Exhibitors are
hereby notified that receiving and storage of their
materials is a courtesy service provided by the Department
as a host for the Meetings and that they are personally
responsible for their own materials before during and after
the Meetings.

2. Exhibitors who ship displays to the meeting (see below)
are responsible for picking up their materials from the
Loading Dock, transporting them to the Meeting Hall area and
setting them up.  The Department will provide as much
assistance appropriate in facilitating exhibits i.e.,
physical directions, dollies and security.  However, DOI
staff cannot move material for exhibitors.

3. The Department will make an effort to store as many empty
cases in its Shipping and Receiving Loading Dock during the
Meetings.

4. Exhibitors may use the Address listed below to ship their
materials to and from the Meetings.

Preferred Shipping Method: UPS, FEDEX or DHL

Ship to/from Address:  Coral Reef Task Force
   U.S. Department of Interior
   Attn: Rick Farr
   1849 C Street, NW
   Washington, DC 20240