[Coral-List] Registration cost for 12th ICRS -some considerations on costs (M.Kulbicki)
Michel Kulbicki
michel.kulbicki at ird.fr
Thu Jul 21 13:32:01 EDT 2011
Dear all,
I have been following with much interest the debate on the registration
cost of the next ICRS. I have organized a couple of international
conferences in the past, of course far smaller than the ICRS meeting,
but I think I have a fair idea of where the costs are. To give an order
of magnitude of the costs for a 300 person meeting in Noumea (New
Caledonia) where the cost of living (meals, hotels, bus, internet ...)
and taxes are far higher than in Cairns (and air travel also is much
higher -- an important consideration to account for the cost of guest
speakers) this is what I get. All prices are per person on a 5 day basis
and given in Aus dollars to keep things comparable with Cairns:
Meals (on the basis of 2 meals/day) : daily: 40 -- 5 days: 200
Coffee breaks: daily: 8 -- 5 days : 40
Conference room (on the basis of rooms for 100 persons: 3000/day): daily
: 30 -- 5 days : 150
Other services (internet, bus, copy machines and so on): daily : 6 -- 5
days: 30
Guest (on the basis of one guest for 30 persons): 100
Conference bag (with book of abstracts, pencils, paper, gift and so on): 80
Organizers fee: 100
This gives a total of 700. You need to add the cost of the book of
abstract (paper copy 100, CDrom: 10). Banquet is on top.
This is your flat rate. You need to know that for such conferences there
are all kinds of subsidies (city, state, international, large companies
and so on -- but it is hard work to get them) which account for at least
-100 per person (they accounted for over 40% of our budget in the
conferences I organized -- so I am here extremely conservative). So this
brings it down to a very maximum of around 600. The prices above are for
an expensive place (Noumea) and for a small number of people (300). Cost
may decrease drastically with increasing numbers. So this already high
value is at least 30% less than the early bird fee of the next ICRS. So
my question is where do these 30% go (not speaking about the difference
with later registrations and non ICRS members)??
I would love to get the true numbers for the ICRS meeting in the way
above and not a bulk 3 million dollars which does not mean a thing.
This being said I agree with the internet conference idea for key note
speakers and maybe a number of other sessions (at a cost for the watcher
of course).
All the best,
Michel Kulbicki
--
Michel Kulbicki
UR 227 - "CoReUs"
IRD - Laboratoire Arago
BP 44 - 66651- Banyuls /mer
Tel.: (33)-(0)4-30-19-24-17 / Fax.:
e-mail: michel.kulbicki at ird.fr (michel.kulbicki at univ-perp.fr is no longer valid)
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