[Coral-List] ICRS registration deadlines

Szmant, Alina szmanta at uncw.edu
Mon Feb 23 14:01:24 EST 2004

Dear All:
The time-frame for registration for a large international meeting is usually 6 months or more, so I find the timing of registration within normal limits.  The issue about whether submissions are accepted or not is a different matter, and the organizers have not made it clear whether they will be limiting or rejecting abstracts.  Meetings such as this one generally do not, and it is more of a matter of scheduling:  session chairs selecting among submissions for oral vs poster presentations  In case some of you have not noticed, or are new at all this, these meetings have been growing to an almost unwiedy size over the past few rounds.  Ten to twelve concurrent sessions is unaccaptable and it is just and fair that only 1 oral per person be impossed, and the most novel papers selected for orals.  Unless you have tried to organize a large meeting, you have no idea how complicated and difficult it is, especially the scheduling issues.  So I would cut the organizers some slack.
Assume your papers have been accepted and apply for your funding would be my recommendation.
Alina Szmant

	-----Original Message----- 
	From: coral-list-bounces at coral.aoml.noaa.gov on behalf of Marc Kochzius 
	Sent: Mon 2/23/2004 12:38 PM 
	To: coral-list at coral.aoml.noaa.gov 
	Subject: Re: [Coral-List] ICRS registration deadlines

	Dear Coral Listers,
	I fully agree to what David has written. The current procedure with strict
	and early deadlines really makes it difficult to take part in the
	conference due to the described problem with applying for funding. I have
	submitted one poster and registered already, without knowing if I will get
	a funding from my national science foundation. Also I need to give them a
	confirmation that my poster is accepted. Without that I do not get funding.
	I hope I will receive the confirmation soon. Every day that passes by
	without sending this confirmation to my national funding agency probably
	reduces the chance to get a travel grant. Therefore it is really
	problematic that one has to register as a pre-requisite to be considered
	for a presentation at all. In the worst case I will not get a travel grant
	from my national science foundation (for what reason ever), but I have to
	pay the registration fee, even though I will not take part in the
	conference (due to the lack of funding, at least to some extend caused by
	the current procedure).
	Best regards,
	Marc Kochzius
	At 12:07 23.02.2004 +0200, you wrote:
	>Dear Coral Listers
	>I wonder if I am the only person feeling frustrated by the early registration
	>deadline for this year's ICRS in Japan? Especially in view of the lack of
	>formal notification of which abstracts have been accepted for oral / poster
	>For many researchers, funding for international conferences must be
	>applied for
	>as each conference approaches. Often funding depends on confirmation in
	>that the researcher will present a paper at the conference. It usually takes
	>several weeks to a couple of months to hear whether funding has been
	>granted or
	>not. Under these circumstances, meeting the registration deadline for 10ICRS
	>was extremely difficult - impossible, in my case. I suspect the same is true
	>for many other coral researchers, especially young researchers without large
	>research grants and those from developing countries, to whom the registration
	>fee, converted to local currencies, is a substantial sum.
	>Funding issues aside, the early registration deadline also denies researchers
	>the chance to consider their attendance if their submissions
	>  are accepted as poster presentations rather than talks, which are often
	>preferred.  This is especially pertinent since each researcher is limited to
	>submission of only 1 oral presentation.
	>No doubt the early deadline will ensure that the program will run more
	>than in Bali, with fewer late withdrawals. But if the price of a better
	>is a less inclusive conference, will it have been worth it? I doubt it,
	>but am
	>interested in what other coral reef scientists think.
	>David Glassom
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