[Coral-List] RFP for hosts and venue for the 12th International Coral Reef Symposium

Robert H. Richmond richmond at hawaii.edu
Thu Jan 31 19:18:40 EST 2008

Dear Jim,

Can you please post this on the Coral-List serve?

Thanks very much.

Best wishes,


Robert H. Richmond, Ph.D.
Research Professor
Kewalo Marine Laboratory
University of Hawaii at Manoa
41 Ahui Street
Honolulu, Hawaii 96813
Phone: 808-539-7331
Fax: 808-599-4817
E-mail: richmond at hawaii.edu

Request for Proposals for the 12th International Coral Reef Symposium, 2012


During the 11th International Coral Reef Symposium, Ft. Lauderdale, Florida USA, July 6 - 12, 2008, the hosts and venue will be chosen for the 12th ICRS, to be held sometime in 2012.  The Symposia are a great opportunity to advance international understanding and appreciation of the most diverse marine ecosystems on earth, and to strengthen local, regional and international support and cooperation for their wise use, treatment, protection and conservation.  Proposals are requested by groups (proposed Local Organizing Committees) willing to host this meeting, under the auspices of the International Society for Reef Studies (ISRS).  Proposals can only be submitted by members of the Society in good standing.  The following criteria will be used by the selection committee: 


  1.. Venue: Capacity to accommodate approximately 1,500 participants and multiple, simultaneous sessions.  Security and safety of the participants are key considerations.
  2.. Accommodation:  A range of reasonably priced hotels, housing and food outlets near or within easy access of the venue for a range of participants including students and attendees with limited financial resources.
  3.. Accessibility to the international community: Opportunities for all nationalities to get required visas and travel documents in a timely fashion.
  4.. Budget details, including proposed registration fees, items covered by the fees, costs for publication and distribution of abstracts and the proceedings, and a facilitated means of payment for international participants.
  5.. The scientific program and the variety of sessions for researchers, managers, educators and policy-oriented individuals, including plenary speakers.
  6.. Logistics of meetings, including schedules, travel to and from and within the host jurisdiction, meals and an accompanying persons program.
  7.. Publication plan (publisher and timeline) for the abstracts and proceedings.
  8.. Financial aid availability, particularly for students 
  9.. Pre and post symposium field trips.
  10.. Access by the media and the local community.
  11.. Cooperation and coordination with local governmental and non-governmental organizations and entities. 

Responsibilities of the Local Organizing Committee include:

  a.. Developing and maintaining a website for announcements, registration, and logistical details.
  b.. Fund raising, in cooperation with the ICRS, to support activities, broad participation and representation, and the program elements.
  c.. Editing, printing and distribution of the abstracts and proceedings.
  d.. Identifying professional conference organizers that will work with the Local Organizing Committee.
  e.. Identifying members of the Local Organizing Committee, including the Conference Chairperson, Program Chair, Publications Editor, Treasurer, Field Trip Coordinator, and Media Coordinator.
  f.. Developing a timetable of activities leading up to, during and following the Symposium.


The deadline for submissions is May 30, 2008.  Submissions received after this date are not guaranteed to be considered.  Electronic/digital submissions are encouraged (can be a combination of files in Word, jpg and pdf formats).  If submitting printed materials, 8 copies must be included and received at the address below by the deadline.  Groups submitting bids to host the 12th ICRS will be invited to make a 20 minute presentation to the selection committee at the 11th ICRS in Florida in July, 2008.  Please send submissions and direct inquires to:


Dr. Robert Richmond

Kewalo Marine Laboratory

University of Hawaii at Manoa

41 Ahui Street

Honolulu, Hawaii 96813 USA

richmond at hawaii.edu

(1) 808-539-7331

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